LUMP SUM DESIGN-BUILD
AGREEMENT
E ENERGY ADAMS, LLC (“
OWNER ”)
FAGEN, INC. (“
DESIGN-BUILDER ”)
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Article 1 Definitions; Rules of
Interpretation
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1
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1.1 Rules of Construction
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1
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2
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6
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2.1 Services to be Performed
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6
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6
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2.3 Conflicting Provisions
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7
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Article 3 Design-Builder
Responsibilities
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7
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3.1 Design-Builder’s Services in
General
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7
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3.2 Design Development and Services
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8
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8
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3.4 Government Approvals and Permits
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9
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9
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9
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10
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3.8 Submission of Reports
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10
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10
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Article 4 Owner’s
Responsibilities
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11
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11
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4.2 Furnishing of Services and
Information
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11
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4.3 Financial Information; Cooperation with
Lenders; Failure to Obtain Financial Closing
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12
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4.4 Owner’s Representative
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12
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4.5 Government Approvals and Permits
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13
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4.6 Owner’s Separate
Contractors
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13
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13
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Article 5 Ownership of Work Product; Risk
of Loss
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13
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13
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5.2 Owner’s Limited License Upon Payment
in Full
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13
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5.3 Owner’s Limited License Upon
Owner’s Termination for Convenience or Design-Builder’s
Election to Terminate
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14
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5.4 Owner’s Limited License Upon
Design-Builder’s Default
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15
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5.5 Owner’s Indemnification for Use of
Work Product
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15
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15
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Article 6 Commencement and Completion of
the Project
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15
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6.1 Phase I and Phase II Engineering
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15
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6.2 Notice to Proceed; Commencement
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16
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6.3 Project Start-Up and Testing
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16
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i
Table Of Contents
(continued)
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Page
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6.4 Substantial Completion
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17
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18
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6.6 Post Completion Support
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19
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Article 7 Performance Testing and
Liquidated Damages
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19
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7.1 Performance Guarantee
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19
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19
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21
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7.4 Bonds and Other Performance
Security
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21
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22
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8.1 Design-Builder Warranty
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22
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8.2 Correction of Defective Work
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23
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8.3 Warranty Period Not Limitation to
Owner’s Rights
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23
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23
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23
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9.2 Effect of Construction Cost Index Increase
on Contract Price
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24
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Article 10 Payment
Procedures
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24
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10.1 Payment at Financial Closing
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24
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24
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26
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10.4 Failure to Pay Amounts Due
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26
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10.5 Design-Builder’s Payment
Obligations
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26
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10.6 Record Keeping and Finance
Controls
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26
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Article 11 Hazardous Conditions and
Differing Site Conditions
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27
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11.1 Hazardous Conditions
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27
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11.2 Differing Site Conditions;
Inspection
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28
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Article 12 Force Majeure; Change in Legal
Requirements
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28
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28
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12.2 Effect of Force Majeure Event
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28
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12.3 Change in Legal Requirements
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29
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12.4 Time Impact And Availability
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29
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Article 13 Changes to the Contract Price
and Scheduled Completion Dates
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30
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30
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13.2 Contract Price Adjustments
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30
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31
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13.4 Failure to Complete Owner’s
Milestones
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31
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31
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14.1 Tax Claim Indemnification
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31
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14.2 Payment Claim Indemnification
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31
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14.3 Design-Builder’s General
Indemnification
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32
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ii
Table Of Contents
(continued)
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Page
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14.4 Owner’s General
Indemnification
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32
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14.5 Patent and Copyright
Infringement
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33
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Article 15 Stop Work; Termination for
Cause
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34
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15.1 Owner’s Right to Stop Work
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34
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15.2 Owner’s Right to Perform and
Terminate for Cause
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34
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15.3 Owner’s Right to Terminate for
Convenience
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35
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15.4 Design-Builder’s Right to Stop
Work
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35
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15.5 Design-Builder’s Right to Terminate
for Cause
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36
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15.6 Bankruptcy of Owner or
Design-Builder
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37
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15.7 Lenders’ Right to Cure
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37
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Article 16 Representatives of the
Parties
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37
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16.1 Designation of Owner’s
Representatives
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37
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16.2 Designation of Design-Builder’s
Representatives
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38
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38
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38
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17.2 Design-Builder’s Insurance
Requirements
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39
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17.3 Owner’s Liability
Insurance
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40
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17.4 Owner’s Property Insurance
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40
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Article 18 Representations and
Warranties
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42
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18.1 Design-Builder and Owner Representations
and Warranties
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42
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18.2 Design-Builder Representations and
Warranties
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43
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Article 19 Dispute
Resolution
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43
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19.1 Dispute Avoidance and Mediation
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43
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43
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19.3 Duty to Continue Performance
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44
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19.4 No Consequential Damages
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44
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19.5 Limitation of Liability
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44
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Article 20 Confidentiality of Shared
Information
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45
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20.1 Non-Disclosure Obligation
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45
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20.2 Publicity and Advertising
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46
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46
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46
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46
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47
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47
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47
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47
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47
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47
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21.8 No Privity with Design
Consultant/Subcontractors
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48
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iii
Table Of Contents
(continued)
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Page
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48
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48
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21.11 Third-Party Beneficiaries
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48
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48
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49
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EXHIBIT A Performance Guarantee
Criteria
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A-1
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EXHIBIT B General Project Scope
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B-1
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EXHIBIT C Owner’s
Responsibilities
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C-1
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EXHIBIT D ICM License Agreement
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D-1
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EXHIBIT E Schedule of Values
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E-1
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EXHIBIT F Form of Informational
Report
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F-1
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EXHIBIT G Required Permits
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G-1
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EXHIBIT H Form of Performance
Bond
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H-1
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EXHIBIT I Form of Payment Bond
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I-1
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EXHIBIT J Draw (Payment)
Schedule
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J-1
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EXHIBIT K Air Emissions Application or
Permit
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K-1
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EXHIBIT L Phase I and Phase II Engineering
Services Agreement
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L-1
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EXHIBIT M Form of Application for
Payment
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M-1
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EXHIBIT N Form of Lien Waiver
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N-1
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iv
LUMP SUM DESIGN-BUILD
CONTRACT
This LUMP SUM
DESIGN-BUILD CONTRACT (the “ Agreement ”) is
made as of August 1, 2006, (the “ Effective Date
”) by and between E Energy Adams, LLC, a Nebraska limited
liability company (the “ Owner ”) and Fagen,
Inc., a Minnesota corporation (the “ Design-Builder
”) (each a “ Party ” and collectively, the
“ Parties ”).
A. The Owner
desires to develop, construct, own and operate a fifty
(50) million gallons per year (“ MGY ”) dry
grind ethanol production facility located at Adams, Nebraska (the
“ Plant ”); and
B. Design-Builder
desires to provide design, engineering, procurement and
construction services for the Plant.
NOW, THEREFORE, in
consideration of the mutual covenants and obligations contained
herein and for other good and valuable consideration, Owner and
Design-Builder agree as follows.
Definitions; Rules of
Interpretation
1.1 Rules of
Construction. The capitalized terms listed in this Article
shall have the meanings set forth herein whenever the terms appear
in this Agreement, whether in the singular or the plural or in the
present or past tense. Other terms used in this Agreement but not
listed in this Article shall have meanings as commonly used in the
English language and, where applicable, in generally accepted
construction and design-build standards of the fuel ethanol
industry in the Midwest United States. Words not otherwise defined
herein that have well known and generally accepted technical or
trade meanings are used herein in accordance with such recognized
meanings. In addition, the following rules of interpretation shall
apply:
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(a)
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The
masculine shall include the feminine and neuter.
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(b)
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References to
“Articles,” “Sections,”
“Schedules,” or “Exhibits” shall be to
Articles, Sections, Schedules or Exhibits of this
Agreement.
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(c)
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This Agreement was negotiated and
prepared by each of the Parties with the advice and participation
of counsel. The Parties have agreed to the wording of this
Agreement and none of the provisions hereof shall be construed
against one Party on the ground that such Party is the author of
this Agreement or any part hereof.
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E ENERGY ADAMS,
LLC
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August 1,
2006
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1.2 Defined
Terms. In addition to definitions appearing elsewhere in this
Agreement, the following terms have the following
meanings:
AAA is
defined in Section 19.1.
Agreement is defined in the Preamble.
Air
Emissions Tester means a
third party entity engaged by Owner meeting all required state and
federal requirements for such testing entities, to conduct air
emissions testing of the Plant in accordance with
Exhibit A.
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(a)
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any
and all laws, legislation, statutes, codes, acts, rules,
regulations, ordinances, treaties or other similar legal
requirements enacted, issued or promulgated by a Governmental
Authority;
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(b)
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any
and all orders, judgments, writs, decrees, injunctions,
Governmental Approvals or other decisions of a Governmental
Authority; and
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(c)
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any
and all legally binding announcements, directives or published
practices or interpretations, regarding any of the foregoing in
(a) or (b) of this definition, enacted, issued or
promulgated by a Governmental Authority;
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to the extent,
for each of the foregoing in (a), (b) and (c) of this
definition, applicable to or binding upon (i) a Party, its
affiliates, its shareholders, its members, its partners or their
respective representatives, to the extent any such person is
engaged in activities related to the Project; or (ii) the
property of a Party, its affiliates, its shareholders, its members,
its partners or their respective representatives, to the extent
such property is used in connection with the Project or an activity
related to the Project.
Application
for Payment is defined in
Section 10.2.1.
As Built
Plans is defined in
Section 5.2.
Bankrupt
Party is defined in
Section 15.6.1.
Baseline
Index is defined in
Section 9.2.1.
Change
Order is defined in
Section 13.1.1.
CCI is
defined in Section 9.2.
Certificate
of Substantial Completion is defined in Section 6.4.3.
Confidential
Information is defined in
Section 20.1.
Construction
Documents is defined in
Section 3.2.1.
Contract
Documents is defined in
Section 2.2.
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E ENERGY ADAMS,
LLC
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August 1,
2006
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2
Contract
Price is defined in
Section 9.1.
Contract
Time(s) means scheduled
dates provided for in the Contract Documents including Scheduled
Substantial Completion Date and Final Completion Date.
Damages is defined in Section 14.3.1.
Day or
Days shall mean calendar days unless otherwise specifically
noted in the Contract Documents.
Design-Builder is defined in the Preamble.
Design-Builder’s Representative
is defined in
Section 16.2.
Design-Builder’s Senior
Representative is defined
in Section 16.2.
Design
Consultant is a
qualified, licensed design professional that is not an employee of
Design-Builder, but is retained by Design-Builder, or employed or
retained by anyone under contract with Design-Builder or
Subcontractor, to furnish design services required under the
Contract Documents.
Differing
Site Conditions is
defined in Section 11.2.1.
Early
Completion Bonus is
defined in Section 6.4.4.
Effective
Date is defined in the
Preamble.
Fagen
Engineering is defined in
Section 6.1.
Final
Application for Payment is defined in Section 10.3.
Final
Completion is defined in
Section 6.5.2.
Final
Completion Date is
defined in Section 6.5.1.
Final
Payment is defined in
Section 10.3.
Financial
Closing means the
execution of the Financing Documents by all the parties
thereto.
Financing
Documents means the final
loan documents with the Lender or Lenders providing financing for
the construction or term financing of the Plant and any and all
agreements necessary to demonstrate a binding commitment of Owner
or Lenders to fund the construction of the Plant, provided however,
that Financing Documents shall not be deemed to include any and all
agreements necessary to fulfill post-closing conditions required to
be satisfied prior to funding of the financing provided pursuant to
such final loan documents.
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E ENERGY ADAMS,
LLC
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August 1,
2006
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3
Force
Majeure Event is defined
in Section 12.1.
Governmental
Approvals are any
material authorizations or permissions issued or granted by any
Governmental Authority to the Project, its Owner, the
Design-Builder, Subcontractors and their affiliates in connection
with any activity related to the Project.
Governmental
Authority means any
federal, state, local or municipal governmental body; any
governmental, quasi-governmental, regulatory or administrative
agency, commission, body or other authority exercising or entitled
to exercise any administrative, executive, judicial, legislative,
policy, regulatory or taxing authority or power; or any court or
governmental tribunal; in each case having jurisdiction over the
Owner, the Design-Builder, the Project, or the Site.
Hazardous
Conditions are any
materials, wastes, substances and chemicals deemed to be hazardous
under applicable Legal Requirements, or the handling, storage,
remediation, or disposal of which are regulated by applicable Legal
Requirements.
ICM means ICM, Inc., a Kansas
corporation.
ICM License
Agreement means the
license agreement to be executed between Owner and ICM, Inc.,
substantially in the form attached hereto as
Exhibit D.
Indemnified
Parties is defined in
Section 5.2.
Independent
Engineer means
Owner’s and Lenders’ independent engineer.
Industry-Wide Disruption is defined in Section 12.4.
Informational Report is defined in Section 3.8.
Legal
Requirements or
Laws are all applicable federal, state and local statutes,
laws, codes, ordinances, rules, regulations, judicial decisions,
orders, decrees, plans, injunctions, permits, tariffs, governmental
agreements and governmental restrictions, whether now or hereafter
in effect, of any government or quasi-government entity having
jurisdiction over the Project or Site, the practices involved in
the Project or Site, or any Work, including any consensus standards
for materials, products, systems, and services established by ASTM
International, any successor organization thereto, or any
Governmental Authority.
Lenders means the lenders that are party to the
Financing Documents.
Lenders’ Agent means an agent or agents acting on behalf of the
Lenders.
Manufacturer’s Warranty
shall mean a warranty provided by
the original manufacturer or vendor of equipment used by
Design-Builder in the Plant.
MGY is
defined in the Recitals.
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E ENERGY ADAMS,
LLC
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August 1,
2006
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4
Notice to
Proceed is defined in
Section 6.2.
Operating
Procedures means, without
limitation, the process equipment and specifications manuals,
standards of quality, service protocols, data collection methods,
construction specifications, training methods, engineering
standards and any other information prescribed by Design-Builder
and ICM from time to time concerning the ownership, operation,
maintenance and repair of the Plant, subject to the limitations
provided in the Agreement and in the ICM License
Agreement.
Owner is defined in the Preamble.
Owner
Indemnified Parties is
defined in Section 14.3.1.
Owner’s Milestones is defined in Section 13.4.
Owner’s Operator means E Energy Adams, LLC or any other entity
that Owner chooses to replace E Energy Adams, LLC as operator of
the Project.
Owner’s Representative
is defined in
Section 16.1.
Owner’s Senior Representative
is defined in
Section 16.1.
Party or
Parties is defined in the
Preamble.
Pass Through
Warranties mean any
warranties provided to Design-Builder by a Subcontractor which are
assigned to Owner.
Pay
Period means, with
respect to a given Application for Payment, the one (1) month
period following the last day of the previous Pay Period to which
the immediately prior Application for Payment is applied; provided
that the initial Pay Period shall commence on the date of delivery
of the Notice to Proceed and end on the twenty-fourth (24
th ) day of the calendar month during which the
Notice to Proceed is issued.
Payment
Bond is defined in
Section 7.4.2.
Performance
Bond is defined in
Section 7.4.1.
Performance
Guarantee Criteria means
the criteria listed in Exhibit A.
Performance
Tests is defined in
Section 7.2.1.
Phase
I is defined in
Exhibit L.
Phase I and
Phase II Engineering Services Agreement is defined in Section 6.1.
Phase
II is defined in
Exhibit L.
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Plant is defined in the Recitals.
Project is defined in Section 2.1.
Punch
List is defined in
Section 6.4.3.
Qualified
Independent Expert means
an expert retained by Owner and approved by Design-Builder pursuant
to Section 11.1.2.
Safety
Representative is defined
in Section 3.7.1.
Schedule of
Values is defined in
Section 10.2.5.
Scheduled
Substantial Completion Date is defined in Section 6.4.1.
Site is the land or premises on which the Project is
located.
Subcontractor is any person or entity retained by
Design-Builder, or by any person or entity retained directly or
indirectly by Design-Builder, in each case as an independent
contractor to perform a portion of the Work, and shall include
materialmen and suppliers.
Substantial
Completion is defined in
Section 6.4.2.
Work is defined in Section 3.1.
Work
Product is defined in
Section 5.1.
2.1 Services
to be Performed.
Pursuant to this
Agreement, Design-Builder shall perform all work and services in
connection with the engineering, design, procurement, construction
startup, testing and training for the operation and maintenance of
the Plant, and provide all material, equipment, tools and labor
necessary to complete the Plant in accordance with the terms of
this Agreement. The Plant, together with all equipment, labor,
services and materials furnished hereunder is defined as the
“ Project .”
2.2 Extent of
Agreement. This Agreement consists of the following documents,
and all exhibits, schedules, appendices and attachments hereto and
thereto (collectively, the “ Contract Documents
”):
2.2.1 All written modifications, amendments and change
orders to this Agreement.
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2.2.2 This Agreement, including all exhibits and
attachments, executed by Owner and Design-Builder, including those
below:
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List of
Exhibits
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Performance
Guarantee Criteria
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General Project
Scope
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Owner’s
Responsibilities
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ICM License
Agreement
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Schedule of
Values
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Form of
Informational Report
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Required
Permits
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Form of
Performance Bond
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Form of Payment
Bond
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Draw (Payment)
Schedule
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Air Emissions
Application or Permit
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Phase I and
Phase II Engineering
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Services
Agreement
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Form of
Application for Payment
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Form of Lien
Waiver
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2.2.3 Construction Documents to be prepared by
Design-Builder pursuant to Section 3.2.1 shall be incorporated
in this Agreement.
2.3
Conflicting Provisions. In the event of any conflict or
inconsistency between the body of this Agreement and any Exhibit or
Schedule hereto, the terms and provisions of this Agreement, as
amended from time to time, shall prevail and be given priority.
Subject to the foregoing, the several documents and instruments
forming part of this Agreement are to be taken as mutually
explanatory of one another and in the case of ambiguities or
discrepancies within or between such parts the same shall be
explained and interpreted, if possible, in a manner which gives
effect to each part and which avoids or minimizes conflicts among
such parts. No oral representations or other agreements have been
made by the Parties except as specifically stated in the Contract
Documents.
Design-Builder
Responsibilities
3.1
Design-Builder’s Services in General. Except for services
and information to be provided by Owner and specifically set forth
in Article 4 and Exhibit C, Design-Builder shall perform
or cause to be performed all design, engineering, procurement,
construction services, supervision, labor, inspection, testing,
start-up, material, equipment, machinery, temporary utilities and
other temporary facilities to complete construction of the Project
consistent with the Contract Documents (the “ Work
”). All design and engineering and construction services and
other Work of the Design-Builder shall be performed in accordance
with and upon completion the Plant shall comply with (i) the
general project scope guidelines set forth in Exhibit B,
(ii) the Construction Documents, (iii) all Legal
Requirements, and (iv) generally accepted construction and
design-build standards of the fuel ethanol industry in the United
States during the relevant
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time period.
Any design and engineering or other professional service to be
performed pursuant to this Agreement, which under Applicable Law
must be performed by licensed personnel, shall be performed by
licensed personnel as required by Law. The enumeration of specific
duties and obligations to be performed by the Design-Builder under
the Contract Documents shall not be construed to limit in any way
the general undertakings of the Design-Builder as set forth herein.
Design-Builder’s Representative shall be reasonably available
to Owner and shall have the necessary expertise and experience
required to supervise the Work. Design-Builder’s
Representative shall communicate regularly with Owner and shall be
vested with the authority to act on behalf of
Design-Builder.
3.2 Design
Development and Services.
3.2.1 Where required by Law, Design-Builder shall provide
through qualified, licensed design professionals employed by
Design-Builder, or procured from qualified, independent licensed
Design Consultants, the necessary design services, including
architectural, engineering and other design professional services,
for the preparation of the required drawings, specifications and
other design submittals required to permit construction of the Work
in accordance with this Agreement (such drawings, specifications
and design submittals collectively the “ Construction
Documents ”). To the extent not prohibited by Legal
Requirements, Design-Builder may prepare Construction Documents for
a portion of the Work to permit construction to proceed on that
portion of the Work prior to completion of the Construction
Documents for the entire Work.
3.2.2 Construction of the Plant shall be consistent with the
Construction Documents.
3.2.3 Design-Builder shall maintain a current, complete set
of drawings and specifications at the Site. Owner shall have the
right to review such drawings and specifications. Owner and
Independent Engineer may not make copies of the available drawings
and specifications without Design-Builder’s written
permission, and, granted such permission, may only do so to the
extent such drawings and specifications directly pertain to the
Plant; provided however that, pursuant to Section 5.1 of this
Agreement, Design-Builder retains ownership of and property
interests in any drawing or specifications made available and/or
copied.
3.2.4 Except as provided elsewhere in this Agreement, it is
understood and agreed that review, comment and/or approval by Owner
(or its designees) or Independent Engineer of any documents or
submittals that Design-Builder is required to submit to Owner (or
its designees) or Independent Engineer hereunder for their review,
comment and/or approval shall not relieve or release Design-Builder
from any of its duties, obligations or liabilities provided for
under the terms of this Agreement or transfer any design liability
from Design-Builder to Owner.
3.3 Standard
of Care. All services performed by the Design-Builder and its
Subcontractors pursuant to the Construction Documents shall be
performed in accordance with the standard of care and skill
generally accepted in the fuel ethanol industry in the Midwest
United States during the relevant time period or in accordance with
any of the practices, methods and acts that in the exercise of
reasonable judgment in light of the facts known at the time
the
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decision was
made, could have been expected to accomplish the desired result at
a reasonable cost consistent with good business practices, safety
and expedition. This standard of care is not intended to be limited
to the optimum practice, method or act to the exclusion of all
others, but rather to be acceptable practices, methods or acts
generally accepted in the construction and design-build standards
of the fuel ethanol industry in the Midwest United States.
Design-Builder and its Subcontractors shall perform all
construction activities efficiently and with the requisite
expertise, skill, competence, resources and care to satisfy the
requirements of the Contract Documents and all applicable Legal
Requirements. Design-Builder shall at all times exercise complete
and exclusive control over the means, methods, sequences and
techniques of construction.
3.4 Government
Approvals and Permits. Except as identified in Exhibit C
and, with respect to items identified as Owner’s
responsibility, in Exhibit G (which items shall be obtained by
Owner pursuant to Section 4.5), Design-Builder shall obtain
and pay for all necessary permits, approvals, licenses, government
charges and inspection fees required for the prosecution of the
Work by any government or quasi-government entity having
jurisdiction over the Project. Design-Builder shall provide
reasonable assistance to Owner in obtaining those permits,
approvals and licenses that are Owner’s
responsibility.
3.5.1 Design-Builder may subcontract portions of the Work in
accordance with the terms hereof so long as any subcontractor
employed by Design-Builder is licensed and qualified to perform the
Work consistent with the Construction Documents.
3.5.2 Design-Builder assumes responsibility to Owner for the
proper performance of the Work of Subcontractors and any acts and
omissions in connection with such performance. Nothing in the
Contract Documents is intended or deemed to create any legal or
contractual relationship between Owner and any Subcontractor,
including but not limited to any third-party beneficiary
rights.
3.5.3 Design-Builder shall coordinate the activities of all
of Design-Builder’s Subcontractors. If Owner performs other
work on the Project or at the Site with separate contractors under
Owner’s control, Design-Builder agrees to reasonably
cooperate and coordinate its activities with those separate
contractors so that the Project can be completed in an orderly and
coordinated manner without unreasonable disruption.
3.5.4 Design-Builder shall ensure that each subcontract with
a Subcontractor is assignable to Owner without consent of the
Subcontractor or any other person or entity in the event that
Design-Builder shall be in an uncured default or terminated with
cause under the terms of this Agreement.
3.6
Maintenance of Site. Design-Builder shall keep the Site
reasonably free from debris, trash and construction wastes to
permit Design-Builder to perform its construction services
efficiently, safely and without interfering with the use of
adjacent land areas. Upon Substantial Completion of the Work
Design-Builder shall remove all debris, trash,
construction
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wastes,
materials, equipment, machinery and tools arising from the Work to
permit Owner to occupy the Project for its intended use.
3.7.1 Design-Builder recognizes the importance of performing
the Work in a safe manner so as to prevent damage, injury or loss
to (i) any individuals at the Site, whether working or
visiting, (ii) the Work, including materials and equipment
incorporated into the Work or stored on-Site or off-Site, and
(iii) any other property at the Site or adjacent thereto.
Design-Builder assumes responsibility for implementing and
monitoring all safety precautions and programs related to the
performance of the Work. Design-Builder shall, prior to commencing
construction, designate a representative (the “ Safety
Representative ”) with the necessary qualifications and
experience to supervise the implementation and monitoring of all
safety precautions and programs related to the Work. Unless
otherwise required by the Contract Documents,
Design-Builder’s Safety Representative shall be an individual
stationed at the Site who may have responsibilities on the Project
in addition to safety. The Safety Representative shall make routine
daily inspections of the Site and shall hold weekly safety meetings
with Design-Builder’s personnel, Subcontractors and others as
applicable.
3.7.2 Design-Builder and Subcontractors shall comply with
all Legal Requirements relating to safety, as well as any
Owner-specific safety requirements set forth in the Contract
Documents; provided, that such Owner-specific requirements do not
violate any applicable Legal Requirement. As promptly as
practicable, Design-Builder will report in writing any
safety-related injury, loss, damage or accident arising from the
Work to Owner’s Representative and, to the extent mandated by
Legal Requirements, to all government or quasi-government
authorities having jurisdiction over safety-related matters
involving the Project or the Work.
3.7.3 Design-Builder’s responsibility for safety under
this Section 3.7 is not intended in any way to relieve
Subcontractors of their own contractual and legal obligations and
responsibility for (i) complying with all Legal Requirements,
including those related to health and safety matters, and
(ii) taking all necessary measures to implement and monitor
all safety precautions and programs to guard against injury,
losses, damages or accidents resulting from their performance of
the Work.
3.8 Submission
of Reports. Design-Builder shall provide Owner with a monthly
informational report substantially in the form of Exhibit F
attached hereto (“Informational Report”).
3.9
Training. At a mutually agreed time prior to start-up,
Design-Builder shall provide up to two (2) weeks of training
at a plant in Russell, Kansas (or other location) for all of
Owner’s employees and Owner Operator’s employees
required for the operation and maintenance of the Plant in
accordance with all design specifications therefor contained in the
Contract Documents and necessary in order to maintain the
Performance Guarantee Criteria, including operators, laboratory
personnel, general, plant and maintenance managers. Other personnel
of Owner and Owner Operator may receive such off-Site training by
separate arrangement between Owner and Design-Builder and as time
is available. All training personnel
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and costs
associated with such training personnel, including labor and all
training materials will be provided to Owner and Owner Operator
within the Contract Price at no additional cost. Owner and Owner
Operator will be responsible for all travel and expenses of their
employees and the Owner and Owner Operator will pay all wages and
all other expenses for their personnel during the training. The
training services will include training on computers, laboratory
procedures, field operating procedures, and overall plant section
performance expectations. Prior to the start-up training,
Design-Builder shall provide Owner training manuals and operating
manuals and other documents reasonably necessary for the start-up
process.
4.1.1 Owner shall, throughout the performance of the Work,
cooperate with Design-Builder and perform its responsibilities,
obligations and services in a timely manner to facilitate
Design-Builder’s timely and efficient performance of the Work
and so as not to delay or interfere with Design-Builder’s
performance of its obligations under the Contract
Documents.
4.1.2 Owner shall pay all reasonable costs incurred by
Design-Builder for frost removal so that winter construction can
proceed. Such costs may include, but are not limited to, equipment
costs, equipment rental costs, sheltering costs, special material
costs, fuel costs and associated labor costs. Owner acknowledges
and agrees that such costs are in addition to, and not included in,
the Contract Price, and that the payment of such costs, which shall
be billed on a weekly basis, shall not require the issuance of a
Change Order or the obtaining of any Owner approval prior to the
issuance of invoices for such costs.
4.2 Furnishing
of Services and Information.
4.2.1 Prior to the issuance of the Notice to Proceed, at its
own cost and expense, Owner shall provide the following items to
Design-Builder for Design-Builder’s information and use and
all of which Design-Builder is entitled to rely upon in performing
the Work:
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surveys describing the property,
boundaries, topography and reference points for use during
construction, including existing service and utility
lines;
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(b)
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geotechnical studies describing
subsurface conditions including soil borings, and other surveys
describing other latent or concealed physical conditions at the
Site;
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(c)
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temporary and permanent easements,
zoning and other requirements and encumbrances affecting land use,
or necessary to permit the proper design and construction of the
Project and enable Design-Builder to perform the Work;
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(d)
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A
legal description of the Site;
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(e)
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to
the extent available, as-built and record drawings of any existing
structures at the Site; and
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(f)
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all
environmental studies, reports and impact statements describing the
environmental conditions, including Hazardous Conditions, in
existence at the Site that have been conducted or
performed.
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4.2.2 Owner shall provide to Design-Builder all
Owner’s deliverables under Exhibit C pursuant to
Owner’s Milestones. Such deliverables shall be provided, at
Owner’s own cost and expense, for Design-Builder’s
information and use. Design-Builder is entitled to rely upon such
deliverables in performing the Work.
4.2.3 Owner is responsible for securing and executing all
necessary agreements with adjacent land or property owners that are
necessary to enable Design-Builder to perform the Work and that
have been identified and notified in writing by Design-Builder to
Owner prior to the Effective Date. Owner is further responsible for
all costs, including attorneys’ fees, incurred in securing
these necessary agreements.
4.3 Financial
Information; Cooperation with Lenders; Failure to Obtain Financial
Closing. Design-Builder acknowledges that Owner is seeking
financing for the Project. Design-Builder agrees to cooperate with
Owner in good faith in order to satisfy the reasonable requirements
of Owners’ financing arrangements, including, where
appropriate and reasoanble, the execution and delivery of documents
or instruments necessary to accommodate the Financial Closing.
Owner agrees to pay all documented costs incurred by Design-Builder
incurred prior to and at Financial Closing, and thereafter during
the term of this Agreement, in connection with satisfying the
requirements of Owners’ financing arrangements including all
documented attorney’s fees. Design-Builder and Owner also
acknowledge that the Lenders, as a condition to providing financing
for the Plant, shall require Owner to provide the Independent
Engineer with certain reasonable participation and review rights
with respect to Design-Builder’s performance of the Work.
Design-Builder acknowledges and agrees that such reasonable
participation and review rights shall consist of the right to
(i) enter the Site and inspect the Work upon reasonable notice
to Design-Builder; (ii) attend all start-up and testing
procedures; and (iii) review and approve such other items for
which Owner is required by Lenders to obtain the concurrence,
opinion or a certificate of the Independent Engineer or the Lenders
pursuant to the Financing Documents which items do not alter the
rights or impose additional obligations on Design-Builder. Nothing
in this Section 4.3 shall be deemed to require Design-Builder
to agree to any amendments to this Agreement that would adversely
affect Design-Builder’s risks, rights or obligations under
this Agreement. Upon Financial Closing, Owner shall promptly
provide to Design-Builder an officer’s certificate certifying
that Financial Closing has occurred and such Owner’s
officer’s certificate shall constitute evidence satisfactory
to Design-Builder that Owner has adequate funds available and
committed to fulfill its obligations under the Contract Documents
for all purposes hereunder. Owner must provide such officer’s
certificate prior to issuing the Notice to Proceed.
4.4
Owner’s Representative. Owner’s Representative, as
set forth in Section 16.1 hereof, shall be responsible for
providing Owner-supplied information and approvals in a timely
manner to permit Design-Builder to fulfill its obligations under
the Contract Documents. Owner’s Representative shall also
provide Design-Builder with prompt notice if it observes any
failure on the part of Design-Builder to fulfill its contractual
obligations, including any errors, omissions or defects in the
performance of the Work. Owner’s Representative shall be
vested
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with the
authority to act on behalf of Owner and Design-Builder shall be
entitled to rely on written communication from Owner’s
Representative with respect to a Project matter.
4.5 Government
Approvals and Permits. Owner shall obtain and pay for all
necessary Governmental Approvals required by Law, including
permits, approvals, licenses, government charges and inspection
fees set forth in Exhibit C and, to the extent identified as
Owner’s responsibility, Exhibit G. Owner shall provide
reasonable assistance to Design-Builder in obtaining those permits,
approvals and licenses that are Design-Builder’s
responsibility pursuant to Exhibit G and Section
3.4.
4.6
Owner’s Separate Contractors. Owner is responsible for
all work, including such work listed on Exhibit C, performed
on the Project or at the Site by separate contractors under
Owner’s control. Owner shall contractually require its
separate contractors to cooperate with, and coordinate their
activities so as not to interfere with, Design-Builder in order to
enable Design-Builder to timely complete the Work consistent with
the Contract Documents.
4.7.1 Owner shall be responsible for Site security
(including fencing, alarm systems, security guarding services and
the like) at all times during the term of this Agreement to prevent
vandalism, theft and danger to the Project, the Site, and
personnel. Owner shall coordinate and supervise ingress and egress
from the Site so as to minimize disruption to the Work.
4.7.2 Design-Builder shall at all times conduct its
operations in a manner to minimize the risk of loss, theft, or
damage by vandalism, sabotage, or any other means. Design-Builder
shall regularly inspect all Work, materials, and equipment to
discover and determine any conditions that might involve such risks
and shall be solely responsible for discovery, determination and
correction of any such conditions.
Ownership of Work Product; Risk
of Loss
5.1 Work
Product. All drawings, specifications, calculations, data,
notes and other materials and documents, including electronic data
furnished by Design-Builder to Owner under this Agreement (“
Work Product ”) shall be instruments of service and
Design-Builder shall retain the ownership and property interests
therein, including the copyrights thereto.
5.2
Owner’s Limited License Upon Payment in Full. Upon
Owner’s payment in full for all Work performed under the
Contract Documents, Design-Builder shall grant Owner a limited
license to use the Work Product in connection with Owner’s
use, operation, occupancy and repair of the Plant. Design-Builder
acknowledges and agrees that the limited license to use the Work
Product granted hereby shall provide Owner sufficient rights in and
to the Work Product as shall be necessary for Owner to operate and
maintain the Plant and shall include any Pass Through Warranties in
connection therewith. Design-Builder shall provide Owner with
a
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copy of the
plans of the Plant, as built, (the “ As Built Plans
”) conditioned on Owner’s express understanding that
its use of the Work Product and its acceptance of the As Built
Plans is at Owner’s sole risk and without liability or legal
exposure to Design-Builder or anyone working by or through
Design-Builder, including Design Consultants of any tier
(collectively the “ Indemnified Parties ”);
provided, however, that any warranties (of equipment or otherwise)
shall remain in effect according to the terms of this
Agreement.
5.2.1 Design-Builder is utilizing certain proprietary
property and information of ICM in the design and construction of
the Project and Design-Builder may incorporate proprietary property
and information of ICM into the Work Product. Owner’s use of
the proprietary property and information of ICM shall be governed
by the terms and provisions of the ICM License Agreement, to be
executed by Owner and ICM in connection with the execution of this
Agreement. Owner shall be entitled to use the Work Product solely
for purposes relating to the Plant, but shall not be entitled to
use the Work Product for any other purposes whatsoever, including
without limitation, expansion of the Plant. Notwithstanding the
foregoing sentence, Owner shall be entitled to use the Work Product
for the operation, maintenance and repair of the plant including
the interconnection of, but not the design of, any future
expansions to the Plant. The limited license granted to Owner under
Sections 5.2, 5.3 or 5.4 to use the Work Product shall be limited
by and construed according to the same terms contained in the ICM
License Agreement, attached hereto as Exhibit D and
incorporated herein by reference thereto, except
(i) references in such ICM License Agreement to ICM and
Proprietary Property shall refer to Design-Builder and Work
Product, respectively, (ii) the Laws of the State of Minnesota
shall govern such limited license, and (iii) the dispute
resolution provisions contained in Article 19 hereof shall
apply to any breach or threatened breach of Owner’s duties or
obligations under such limited license, except that Design-Builder
shall have the right to seek injunctive relief in a court of
competent jurisdiction against Owner or its Representatives for any
such breach or threatened breach. This paragraph also applies to
Sections 5.3 and 5.4 below.
5.3
Owner’s Limited License Upon Owner’s Termination for
Convenience or Design-Builder’s Election to Terminate. If
Owner terminates the Project for its convenience as set forth in
Section 15.3 hereof, or if Design-Builder elects to terminate
this Agreement in accordance with Section 15.5, Design-Builder
shall, upon Owner’s payment in full of the amounts due
Design-Builder under this Agreement, grant Owner a limited license
to use the Work Product to complete the Plant and subsequently
occupy and repair the Plant, subject to the following:
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(a)
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Use
of the Work Product is at Owner’s sole risk without liability
or legal exposure to any Indemnified Party; provided, however, that
any Pass Through Warranties regarding equipment or express
warranties regarding equipment provided by this Agreement shall
remain in effect according to their terms; and
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(b)
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If
the termination for convenience is by Owner in accordance with
Section 15.3 hereof, or if Design-Builder elects to terminate
this Agreement in accordance with Section 15.5, then Owner
agrees to pay Design-Builder the additional sum of One Million Two
Hundred Fifty Thousand and 00/100 Dollars ($1,250,000.00) as
compensation for the limited right to use the Work Product
completed “as is” on the date of termination in
accordance with this Article 5.
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5.4
Owner’s Limited License Upon Design-Builder’s
Default. If this Agreement is terminated due to
Design-Builder’s default pursuant to Section 15.2 and
(i) it is adjudged that Design-Builder was in default, and
(ii) Owner has fully satisfied all of its obligations under
the Contract Documents through the time of Design-Builder’s
default, then Design-Builder shall grant Owner a limited license to
use the Work Product in connection with Owner’s completion
and occupancy and repair of the Plant. This limited license is
conditioned on Owner’s express agreement that its use of the
Work Product is at Owner’s sole risk without liability or
legal exposure to any Indemnified Party; provided, however, that
any Pass Through Warranties regarding equipment or express
warranties regarding equipment provided by this Agreement shall
remain in effect according to their terms. This limited license
grants Owner the ability to repair the Plant at Owner’s
discretion.
5.5
Owner’s Indemnification for Use of Work Product. If Owner
uses the Work Product or Plant under any of the circumstances
identified in this Article 5, to the fullest extent allowed by
Law, Owner shall defend, indemnify and hold harmless the
Indemnified Parties from and against any and all claims, damages,
liabilities, losses and expenses, including attorneys’ fees,
arising out of or resulting from the use of the Work Product and
Plant; provided, however, that any Pass Through Warranties
regarding equipment or express warranties regarding equipment
provided by this Agreement shall remain in effect according to
their terms.
5.6 Risk of
Loss. Design-Builder shall have no liability for a physical
loss of or damage to the Work unless such loss or damage is caused
by the willful misconduct or gross negligence of Design-Builder or
someone acting under its direction or control. Design-Builder shall
not be liable for physical loss of or damage to the Work where such
loss or damage is caused by the willful misconduct or gross
negligence of Owner’s employees or third parties who are not
Subcontractors. Design-Builder shall have no liability for a
physical loss of or damage to the Work occurring after Final
Completion. Design-Builder shall have no liability for losses or
damages for which insurance coverage under this Agreement is
available to Owner; in such circumstances, any liability for losses
and damages as described in this Section 5.6 shall be limited
to losses or damages which exceed insurance coverage available to
the Owner without the application of any reductions from such
coverages due to deductible, retention, or retrospective
premiums.
Commencement and Completion of
the Project
6.1 Phase I
and Phase II Engineering. Owner shall have entered into that
certain Phase I and Phase II Engineering Services Agreement dated
January 18, 2006, between Owner and Fagen Engineering, LLC
(“ Fagen Engineering ”) and attached hereto as
Exhibit L (“ Phase I and Phase II Engineering
Services Agreement ”). The Phase I and Phase II
Engineering Services Agreement provides for Fagen Engineering to
commence work on the Phase I and Phase II engineering for the
Project as set forth therein. Owner has agreed to pay Fagen
Engineering Ninety-two Thousand Five Hundred and 00/100 Dollars
($92,500.00) for such engineering services pursuant to the terms of
that agreement, the full amount of which shall be included in and
credited to the Contract Price. Notwithstanding the foregoing
sentence, if a Notice to
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Proceed is not
issued pursuant to Section 6.2, or Financial Closing is not
obtained pursuant to Section 4.3, then no amount paid under
the Phase I and Phase II Engineering Services Agreement shall be
refunded to Owner.
6.2 Notice to
Proceed; Commencement. The Work shall commence within five
(5) Days of Design-Builder’s receipt of Owner’s
written valid notice to proceed (“ Notice to Proceed
”) unless the Parties mutually agree otherwise in writing.
The Parties agree that a valid Owner’s Notice to Proceed
cannot be given until: (1) Owner has title to the real estate
on which the Project will be constructed; (2) the Phase I and
Phase II Site work required of Owner, as described in
Exhibit L is completed along with redline drawings and such
Phase I and Phase II Site work and redline drawings have been
reviewed and deemed adequate by Design-Builder; (3) the air
permit(s) and/or other applicable local, state or federal permits
necessary so that construction can begin, as listed on
Exhibit G, have been obtained; (4) Owner has obtained
Financial Closing pursuant to Section 4.3; (5) if
applicable, Owner has executed a sales tax exemption certificate
and provided the same to Design-Builder; (6) Owner has
provided the name of its property/all-risk insurance carrier and
the specific requirements for fire protection; (7) Owner has
provided an insurance certificate or copy of insurance policy
demonstrating that Owner has obtained builder’s risk
insurance pursuant to Section 17.4.3 hereof, and
(8) Design-Builder provides Owner written notification of its
acceptance of the Notice to Proceed as set forth in
Section 6.2.1 below. Owner and Design-Builder mutually agree
that time is of the essence with respect to the dates and times set
forth in the Contract Documents. Design-Builder must receive a
valid Owner’s Notice to Proceed within one hundred and eighty
(180) Days of the Effective Date; otherwise, this Agreement may be
terminated, at Design-Builder’s sole option. If
Design-Builder chooses to terminate this Agreement pursuant to its
right under the immediately preceding sentence, then Design-Builder
shall have no further obligations hereunder.
6.2.1 Notice to Proceed shall be delivered by Owner to
Design-Builder pursuant to the notice requirements set forth in
Section 21.7 hereof, with a copy to:
Fagen, Inc.
501 W. Highway 212
P. O. Box 159
Granite Falls, MN 56241
Attention: Becky Dahl
Fax: (320) 564-5190
Within seven
(7) Days of receipt by Design-Builder of the Notice to
Proceed, notice of either acceptance or denial (including reasons
for the denial) of the Notice to Proceed shall be delivered by
Design-Builder to Owner pursuant to the notice requirements set
forth in Section 21.7 hereof.
6.3 Project
Start-Up and Testing. Owner shall provide, at Owner’s
cost, equipment, tools, instruments and materials necessary for
Owner to comply with its obligations under Exhibit C, raw
materials, consumables and personnel necessary for start-up and
testing of the Plant, and Design-Builder shall provide supervision,
standard and special test instruments, tools, equipment and
materials required to perform component and equipment checkout and
testing, initial start-up, operations supervision and corrective
maintenance of all permanent Plant equipment within the scope of
the Work. Notwithstanding the foregoing sentence,
Design-
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Builder shall
be responsible for raw materials and consumables to the extent such
amounts provided by Owner are destroyed or damaged (as opposed to
consumed in the ordinary course of start-up and testing) by
Design-Builder or its personnel during start-up and testing.
Design-Builder shall supervise and direct Owner’s employees
and Owner Operator’s personnel who shall participate in the
start-up activities with Design-Builder’s personnel to become
familiar with all aspects of the Plant. Owner and the Independent
Engineer may witness start-up and testing activities. Performance
testing will be conducted in accordance with the provisions of
Section 7.2 hereof.
6.4
Substantial Completion.
6.4.1 Substantial Completion of the entire Work shall be
achieved no later than Five Hundred Forty-five (545) Days
after the date of the Notice to Proceed, subject to adjustment in
accordance with the Contract Documents hereof (the “
Scheduled Substantial Completion Date ”).
6.4.2 “ Substantial Completion ” shall be
deemed to occur on the date on which the Work is sufficiently
complete so that Owner can occupy and use the Plant for its
intended purposes. Substantial Completion shall be attained at the
point in time when the Plant is ready to grind the first batch of
corn and begin operation for its intended use. No production is
guaranteed on the date of Substantial Completion.
6.4.3 Procedures . Design-Builder shall notify Owner in
writing when it believes Substantial Completion has been achieved
with respect to the Work. Within five (5) Days of
Owner’s receipt of Design-Builder’s notice, Owner and
Design-Builder will jointly inspect such Work to verify that it is
substantially complete in accordance with the requirements of the
Contract Documents. If such Work is deemed substantially complete,
Design-Builder shall prepare and issue a “ Certificate of
Substantial Completion ” for the Work that will set forth
(i) the date of Substantial Completion, (ii) the
remaining items of Work that have to be completed before Final
Payment (“ Punch List ”), (iii) provisions
(to the extent not already provided in this Agreement) establishing
Owner’s and Design-Builder’s responsibility for the
Project’s security, maintenance, utilities and insurance
pending Final Payment, and (iv) an acknowledgment that
warranties with respect to the Work commence on the date of
Substantial Completion, except as may otherwise be noted in the
Certificate of Substantial Completion. Upon Substantial Completion
of the entire Work and satisfaction of the Performance Guarantee
Criteria listed in Exhibit A, Owner shall release to
Design-Builder all retained amounts, less an amount equal to the
reasonable value of all remaining or incomplete items of Work as
noted in the Certificate of Substantial Completion, and less an
amount equal to the value of any Subcontractor lien waivers not yet
obtained.
6.4.4 Early Completion Bonus . If Substantial Completion is
attained within Four Hundred Eighty-five (485) Days after the
date of the Notice to Proceed, Owner shall pay Design-Builder at
the time of Final Payment under Section 10.3 hereof an early
completion bonus (“ Early Completion Bonus ”) of
Ten Thousand and 00/100 Dollars ($10,000.00) per Day for each Day
that Substantial Completion occurred in advance of said Four
Hundred Eighty-five Days, but in no event shall the Early
Completion Bonus exceed One Million Dollars
($1,000,000).
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6.4.5 In all events, payment of said bonus, if applicable,
at the time of Final Payment is subject to release of funds by
senior lender. If senior lender does not allow release of funds at
the time of Final Payment to pay said early completion bonus in
full, any unpaid balance shall be converted to an unsecured
promissory note payable by Owner to Design-Builder, accruing
interest at Ten Percent (10%). On each anniversary of the note, any
unpaid accrued interest shall be converted to principal and shall
accrue interest as principal thereafter. Owner shall pay said
promissory note as soon as allowed by senior lender; in any event,
the note, plus accrued interest, shall be paid in fu

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