LUMP SUM DESIGN-BUILD
AGREEMENT
FIRST UNITED ETHANOL, LLC (“
OWNER ”)
FAGEN, INC. (“
DESIGN-BUILDER ”)
* Portions
omitted pursuant to a request for confidential treatment and filed
separately with the Securities and Exchange
Commission.
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Article 1 Definitions; Rules of
Interpretation
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1
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1.1 Rules of Construction
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1
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2
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6
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2.1 Services to be Performed
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6
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6
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2.3 Conflicting Provisions
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7
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Article 3 Design-Builder
Responsibilities
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7
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3.1 Design-Builder’s Services in
General
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7
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3.2 Design Development and Services
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8
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8
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3.4 Government Approvals and Permits
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9
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9
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9
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9
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3.8 Submission of Reports
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10
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10
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Article 4 Owner’s
Responsibilities
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11
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11
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4.2 Furnishing of Services and
Information
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11
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4.3 Financial Information; Cooperation with
Lenders; Failure to Obtain Financial Closing
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12
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4.4 Owner’s Representative
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12
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4.5 Government Approvals and Permits
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13
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4.6 Owner’s Separate
Contractors
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13
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13
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Article 5 Ownership of Work Product; Risk
of Loss
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13
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13
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5.2 Owner’s Limited License Upon Payment
in Full
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13
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5.3 Owner’s Limited License Upon
Owner’s Termination for Convenience or Design-Builder’s
Election to Terminate
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14
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5.4 Owner’s Limited License Upon
Design-Builder’s Default
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14
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5.5 Owner’s Indemnification for Use of
Work Product
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15
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15
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Article 6 Commencement and Completion of
the Project
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15
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6.1 Phase I and Phase II Engineering
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15
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6.2 Notice to Proceed; Commencement
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15
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6.3 Project Start-Up and Testing
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16
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i
Table of Contents
(continued)
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Page
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6.4 Substantial Completion
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17
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18
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6.6 Post Completion Support
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19
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Article 7 Performance Testing and
Liquidated Damages
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19
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7.1 Performance Guarantee
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19
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19
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20
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7.4 Bonds and Other Performance
Security
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21
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22
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8.1 Design-Builder Warranty
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22
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8.2 Correction of Defective Work
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22
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8.3 Warranty Period Not Limitation to
Owner’s Rights
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23
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23
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23
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9.2 Effect of Construction Cost Index Increase
on Contract Price
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24
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Article 10 Payment
Procedures
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24
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10.1 Payment at Financial Closing
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24
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24
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25
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10.4 Failure to Pay Amounts Due
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26
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10.5 Design-Builder’s Payment
Obligations
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26
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10.6 Record Keeping and Finance
Controls
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26
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Article 11 Hazardous Conditions and
Differing Site Conditions
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26
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11.1 Hazardous Conditions
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26
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11.2 Differing Site Conditions;
Inspection
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27
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Article 12 Force Majeure; Change in Legal
Requirements
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28
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28
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12.2 Effect of Force Majeure Event
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28
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12.3 Change in Legal Requirements
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29
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12.4 Time Impact And Availability
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29
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Article 13 Changes to the Contract Price
and Scheduled Completion Dates
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29
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29
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13.2 Contract Price Adjustments
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30
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31
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13.4 Failure to Complete Owner’s
Milestones
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31
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31
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14.1 Tax Claim Indemnification
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31
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14.2 Payment Claim Indemnification
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31
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14.3 Design-Builder’s General
Indemnification
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31
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ii
Table of Contents
(continued)
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14.4 Owner’s General
Indemnification
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32
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14.5 Patent and Copyright
Infringement
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32
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Article 15 Stop Work; Termination for
Cause
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33
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15.1 Owner’s Right to Stop Work
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33
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15.2 Owner’s Right to Perform and
Terminate for Cause
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33
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15.3 Owner’s Right to Terminate for
Convenience
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35
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15.4 Design-Builder’s Right to Stop
Work
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35
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15.5 Design-Builder’s Right to Terminate
for Cause
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36
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15.6 Bankruptcy of Owner or
Design-Builder
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36
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15.7 Lenders’ Right to Cure
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37
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Article 16 Representatives of the
Parties
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37
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16.1 Designation of Owner’s
Representatives
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37
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16.2 Designation of Design-Builder’s
Representatives
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38
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38
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38
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17.2 Design-Builder’s Insurance
Requirements
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39
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17.3 Owner’s Liability
Insurance
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40
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17.4 Owner’s Property Insurance
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40
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Article 18 Representations and
Warranties
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42
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18.1 Design-Builder and Owner Representations
and Warranties
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42
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18.2 Design-Builder Representations and
Warranties
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42
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Article 19 Dispute
Resolution
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42
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19.1 Dispute Avoidance and Mediation
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42
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43
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19.3 Duty to Continue Performance
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44
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19.4 No Consequential Damages
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44
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19.5 Limitation of Liability
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44
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Article 20 Confidentiality of Shared
Information
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44
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20.1 Non-Disclosure Obligation
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44
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20.2 Publicity and Advertising
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46
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46
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46
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46
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46
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46
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46
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47
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47
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47
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21.8 No Privity with Design
Consultant/Subcontractors
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48
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iii
Table of Contents
(continued)
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Page
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48
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48
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21.11 Third-Party Beneficiaries
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48
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48
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48
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EXHIBIT A Performance Guarantee
Criteria
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A-1
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EXHIBIT B General Project Scope
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B-1
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EXHIBIT C Owner’s
Responsibilities
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C-1
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EXHIBIT D ICM License Agreement
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D-1
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EXHIBIT E Schedule of Values
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E-1
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EXHIBIT F Form of Informational
Report
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F-1
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EXHIBIT G Required Permits
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G-1
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EXHIBIT H Form of Performance
Bond
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H-1
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EXHIBIT I Form of Payment Bond
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I-1
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EXHIBIT J Draw (Payment)
Schedule
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J-1
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EXHIBIT K Air Emissions Application or
Permit
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K-1
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EXHIBIT L Phase I and Phase II Engineering
Services Agreement
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L-1
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EXHIBIT M Form of Application for
Payment
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M-1
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EXHIBIT N Form of Lien Waiver
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N-1
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EXHIBIT O Form of Consent to
Assignment
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O-1
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iv
LUMP SUM DESIGN-BUILD
CONTRACT
This
LUMP SUM DESIGN-BUILD CONTRACT (the “ Agreement
”) is made as of November 16, 2006, (the “
Effective Date ”) by and between First United Ethanol,
LLC, a Georgia limited liability company (the “ Owner
”) and Fagen, Inc., a Minnesota corporation (the “
Design-Builder ”) (each a “ Party ”
and collectively, the “ Parties ”).
A.
The Owner desires to develop, construct, own and operate a one
hundred (100) million gallons per year (“ MGY
”) natural gas-fired dry grind ethanol production facility
located at Camilla, Georgia (the “ Plant ”);
and
B.
Design-Builder desires to provide design, engineering, procurement
and construction services for the Plant.
NOW,
THEREFORE, in consideration of the mutual covenants and obligations
contained herein and for other good and valuable consideration,
Owner and Design-Builder agree as follows.
Definitions; Rules of
Interpretation
1.1 Rules of
Construction. The capitalized terms listed in this Article
shall have the meanings set forth herein whenever the terms appear
in this Agreement, whether in the singular or the plural or in the
present or past tense. Other terms used in this Agreement but not
listed in this Article shall have meanings as commonly used in the
English language and, where applicable, in generally accepted
construction and design-build standards of the fuel ethanol
industry in the United States. Words not otherwise defined herein
that have well known and generally accepted technical or trade
meanings are used herein in accordance with such recognized
meanings. In addition, the following rules of interpretation shall
apply:
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(a)
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The
masculine shall include the feminine and neuter.
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(b)
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References to
“Articles,” “Sections,”
“Schedules,” or “Exhibits” shall be to
Articles, Sections, Schedules or Exhibits of this
Agreement.
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(c)
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This Agreement was negotiated and
prepared by each of the Parties with the advice and participation
of counsel. The Parties have agreed to the wording of this
Agreement and none of the provisions hereof shall be construed
against one Party on the ground that such Party is the author of
this Agreement or any part hereof.
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First United
Ethanol, LLC
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November 16, 2006
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1.2 Defined
Terms. In addition to definitions appearing elsewhere in this
Agreement, the following terms have the following
meanings:
AAA is
defined in Section 19.1.
Agreement is defined in the Preamble.
Air
Emissions Tester means a
third party entity engaged by Owner meeting all required state and
federal requirements for such testing entities, to conduct air
emissions testing of the Plant in accordance with
Exhibit A.
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(a)
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any
and all laws, legislation, statutes, codes, acts, rules,
regulations, ordinances, treaties or other similar legal
requirements enacted, issued or promulgated by a Governmental
Authority;
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(b)
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any
and all orders, judgments, writs, decrees, injunctions,
Governmental Approvals or other decisions of a Governmental
Authority; and
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(c)
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any
and all legally binding announcements, directives or published
practices or interpretations, regarding any of the foregoing in
(a) or (b) of this definition, enacted, issued or
promulgated by a Governmental Authority;
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to the extent,
for each of the foregoing in (a), (b) and (c) of this
definition, applicable to or binding upon (i) a Party, its
affiliates, its shareholders, its members, its partners or their
respective representatives, to the extent any such person is
engaged in activities related to the Project; or (ii) the
property of a Party, its affiliates, its shareholders, its members,
its partners or their respective representatives, to the extent
such property is used in connection with the Project or an activity
related to the Project.
Application
for Payment is defined in
Section 10.2.1.
As Built
Plans is defined in
Section 5.2.
Bankrupt
Party is defined in
Section 15.6.1.
Baseline
Index is defined in
Section 9.2.1.
Change
Order is defined in
Section 13.1.1.
CCI is
defined in Section 9.2.
Certificate
of Substantial Completion is defined in Section 6.4.3.
Confidential
Information is defined in
Section 20.1.
Construction
Documents is defined in
Section 3.2.1.
Contract
Documents is defined in
Section 2.2.
Contract
Price is defined in
Section 9.1.
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First United
Ethanol, LLC
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November 16, 2006
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2
Contract
Time(s) means scheduled
dates provided for in the Contract Documents including Scheduled
Substantial Completion Date and Final Completion Date.
Damages is defined in Section 14.3.1.
Day or
Days shall mean calendar days unless otherwise specifically
noted in the Contract Documents.
Design-Builder is defined in the Preamble.
Design-Builder’s Representative
is defined in
Section 16.2.
Design-Builder’s Senior
Representative is defined
in Section 16.2.
Design
Consultant is a
qualified, licensed design professional that is not an employee of
Design-Builder, but is retained by Design-Builder, or employed or
retained by anyone under contract with Design-Builder or
Subcontractor, to furnish design services required under the
Contract Documents.
Differing
Site Conditions is
defined in Section 11.2.1.
Early
Completion Bonus is
defined in Section 6.4.4.
Effective
Date is defined in the
Preamble.
Fagen
Engineering is defined in
Section 6.1.
Final
Application for Payment is defined in Section 10.3.
Final
Completion is defined in
Section 6.5.2.
Final
Completion Date is
defined in Section 6.5.1.
Final
Payment is defined in
Section 10.3.
Financial
Closing means the
execution of the Financing Documents by all the parties
thereto.
Financing
Documents means the final
loan documents with the Lender or Lenders providing financing for
the construction or term financing of the Plant and any and all
agreements necessary to demonstrate a binding commitment of Owner
or Lenders to fund the construction of the Plant.
Force
Majeure Event is defined
in Section 12.1.
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First United
Ethanol, LLC
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November 16, 2006
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3
Governmental
Approvals are any
material authorizations or permissions issued or granted by any
Governmental Authority to the Project, its Owner, the
Design-Builder, Subcontractors and their affiliates in connection
with any activity related to the Project.
Governmental
Authority means any
federal, state, local or municipal governmental body; any
governmental, quasi-governmental, regulatory or administrative
agency, commission, body or other authority exercising or entitled
to exercise any administrative, executive, judicial, legislative,
policy, regulatory or taxing authority or power; or any court or
governmental tribunal; in each case having jurisdiction over the
Owner, the Design-Builder, the Project, or the Site.
Hazardous
Conditions are any
materials, wastes, substances and chemicals deemed to be hazardous
under applicable Legal Requirements, or the handling, storage,
remediation, or disposal of which are regulated by applicable Legal
Requirements.
ICM means ICM, Inc., a Kansas
corporation.
ICM License
Agreement means the
license agreement to be executed between Owner and ICM, Inc.,
substantially in the form attached hereto as
Exhibit D.
Indemnified
Parties is defined in
Section 5.2.
Independent
Engineer means
Owner’s and Lenders’ independent engineer.
Industry-Wide Disruption is defined in Section 12.4.
Informational Report is defined in Section 3.8.
Legal
Requirements or
Laws are all applicable federal, state and local statutes,
laws, codes, ordinances, rules, regulations, judicial decisions,
orders, decrees, plans, injunctions, permits, tariffs, governmental
agreements and governmental restrictions, whether now or hereafter
in effect, of any government or quasi-government entity having
jurisdiction over the Project or Site, the practices involved in
the Project or Site, or any Work, including any consensus standards
for materials, products, systems, and services established by ASTM
International, any successor organization thereto, or any
Governmental Authority.
Lenders means the lenders that are party to the
Financing Documents.
Lenders’ Agent means an agent or agents acting on behalf of the
Lenders.
Manufacturer’s Warranty
shall mean a warranty provided by
the original manufacturer or vendor of equipment used by
Design-Builder in the Plant.
MGY is
defined in the Recitals.
Notice to
Proceed is defined in
Section 6.2.
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First United
Ethanol, LLC
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November 16, 2006
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4
Operating
Procedures means, without
limitation, the process equipment and specifications manuals,
standards of quality, service protocols, data collection methods,
construction specifications, training methods, engineering
standards and any other information prescribed by Design-Builder
and ICM from time to time concerning the ownership, operation,
maintenance and repair of the Plant, subject to the limitations
provided in the Agreement and in the ICM License
Agreement.
Owner is defined in the Preamble.
Owner
Indemnified Parties is
defined in Section 14.3.1.
Owner’s Milestones is defined in Section 13.4.
Owner’s Operator means First United Ethanol, LLC or any other
entity that Owner chooses to replace First United Ethanol, LLC as
operator of the Project.
Owner’s Representative
is defined in
Section 16.1.
Owner’s Senior Representative
is defined in
Section 16.1.
Party or
Parties is defined in the
Preamble.
Pass Through
Warranties mean any
warranties provided to Design-Builder by a Subcontractor which are
assigned to Owner.
Pay
Period means, with
respect to a given Application for Payment, the one (1) month
period following the last day of the previous Pay Period to which
the immediately prior Application for Payment is applied; provided
that the initial Pay Period shall commence on the date of delivery
of the Notice to Proceed and end on the twenty-fourth (24
th ) day of the calendar month during which the
Notice to Proceed is issued.
Payment
Bond is defined in
Section 7.4.2.
Performance
Bond is defined in
Section 7.4.1.
Performance
Guarantee Criteria means
the criteria listed in Exhibit A.
Performance
Tests is defined in
Section 7.2.1.
Phase
I is defined in
Exhibit L.
Phase I and
Phase II Engineering Services Agreement is defined in Section 6.1.
Phase
II is defined in
Exhibit L.
Plant is defined in the Recitals.
Project is defined in Section 2.1.
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Punch
List is defined in
Section 6.4.3.
Qualified
Independent Expert means
an expert retained by Owner and approved by Design-Builder pursuant
to Section 11.1.2.
Safety
Representative is defined
in Section 3.7.1.
Schedule of
Values is defined in
Section 10.2.5.
Scheduled
Substantial Completion Date is defined in Section 6.4.1.
Site is the land or premises on which the Project is
located.
Subcontractor is any person or entity retained by
Design-Builder, or by any person or entity retained directly or
indirectly by Design-Builder, in each case as an independent
contractor to perform a portion of the Work, and shall include
materialmen and suppliers.
Substantial
Completion is defined in
Section 6.4.2.
Work is defined in Section 3.1.
Work
Product is defined in
Section 5.1.
2.1 Services
to be Performed.
Pursuant to
this Agreement, Design-Builder shall perform all work and services
in connection with the engineering, design, procurement,
construction startup, testing and training for the operation and
maintenance of the Plant, and provide all material, equipment,
tools and labor necessary to complete the Plant in accordance with
the terms of this Agreement. The Plant, together with all
equipment, labor, services and materials furnished hereunder is
defined as the “ Project .”
2.2 Extent of
Agreement. This Agreement consists of the following documents,
and all exhibits, schedules, appendices and attachments hereto and
thereto (collectively, the “ Contract Documents
”):
2.2.1 All written modifications, amendments and change
orders to this Agreement.
2.2.2 This Agreement, including all exhibits and
attachments, executed by Owner and Design-Builder, including those
below:
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Performance
Guarantee Criteria
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General Project
Scope
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Owner’s
Responsibilities
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ICM License
Agreement
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Schedule of
Values
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Form of
Informational Report
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Required
Permits
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Form of
Performance Bond
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Form of Payment
Bond
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Draw (Payment)
Schedule
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Air Emissions
Application or Permit
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Phase I and
Phase II Engineering
Services Agreement
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Form of
Application for Payment
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Form of Lien
Waiver
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Form of Consent
to Assignment
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2.2.3 Construction Documents to be prepared by
Design-Builder pursuant to Section 3.2.1 shall be incorporated
in this Agreement.
2.3
Conflicting Provisions. In the event of any conflict or
inconsistency between the body of this Agreement and any Exhibit or
Schedule hereto, the terms and provisions of this Agreement, as
amended from time to time, shall prevail and be given priority.
Subject to the foregoing, the several documents and instruments
forming part of this Agreement are to be taken as mutually
explanatory of one another and in the case of ambiguities or
discrepancies within or between such parts the same shall be
explained and interpreted, if possible, in a manner which gives
effect to each part and which avoids or minimizes conflicts among
such parts. No oral representations or other agreements have been
made by the Parties except as specifically stated in the Contract
Documents.
Design-Builder
Responsibilities
3.1
Design-Builder’s Services in General. Except for services
and information to be provided by Owner and specifically set forth
in Article 4 and Exhibit C, Design-Builder shall perform
or cause to be performed all design, engineering, procurement,
construction services, supervision, labor, inspection, testing,
start-up, material, equipment, machinery, temporary utilities and
other temporary facilities to complete construction of the Project
consistent with the Contract Documents (the “ Work
”). All design and engineering and construction services and
other Work of the Design-Builder shall be performed in accordance
with, and upon completion the Plant shall comply with (i) the
general project scope guidelines set forth in Exhibit B,
(ii) the Construction Documents, (iii) all Legal
Requirements, and (iv) generally accepted construction and
design-build standards of the fuel ethanol industry in the United
States during the relevant time period. Any design and engineering
or other professional service to be performed pursuant to this
Agreement, which under Applicable Law must be performed by licensed
personnel, shall be performed by licensed personnel as required by
Law. The enumeration of specific duties and
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obligations to
be performed by the Design-Builder under the Contract Documents
shall not be construed to limit in any way the general undertakings
of the Design-Builder as set forth herein. Design-Builder’s
Representative shall be reasonably available to Owner and shall
have the necessary expertise and experience required to supervise
the Work. Design-Builder’s Representative shall communicate
regularly with Owner and shall be vested with the authority to act
on behalf of Design-Builder.
3.2 Design
Development and Services.
3.2.1 Where required by Law, Design-Builder shall provide
through qualified, licensed design professionals employed by
Design-Builder, or procured from qualified, independent licensed
Design Consultants, the necessary design services, including
architectural, engineering and other design professional services,
for the preparation of the required drawings, specifications and
other design submittals required to permit construction of the Work
in accordance with this Agreement (such drawings, specifications
and design submittals collectively, the “ Construction
Documents ”). To the extent not prohibited by Legal
Requirements, Design-Builder may prepare Construction Documents for
a portion of the Work to permit construction to proceed on that
portion of the Work prior to completion of the Construction
Documents for the entire Work.
3.2.2 Construction of the Plant shall be consistent with the
Construction Documents.
3.2.3 Design-Builder shall maintain a current, complete set
of drawings and specifications at the Site. Owner shall have the
right to review such drawings and specifications. Owner and
Independent Engineer may not make copies of the available drawings
and specifications without Design-Builder’s written
permission, and, granted such permission, may only do so to the
extent such drawings and specifications directly pertain to the
Plant; provided however that, pursuant to Section 5.1 of this
Agreement, Design-Builder retains ownership of and property
interests in any drawing or specifications made available and/or
copied.
3.2.4 Except as provided elsewhere in this Agreement, it is
understood and agreed that review, comment and/or approval by Owner
(or its designees) or Independent Engineer of any documents or
submittals that Design-Builder is required to submit to Owner (or
its designees) or Independent Engineer hereunder for their review,
comment and/or approval (including without limitation the
Construction Documents pursuant to Sections 3.2.1 and 3.2.3
hereof) shall not relieve or release Design-Builder from any of its
duties, obligations or liabilities provided for under the terms of
this Agreement or transfer any design liability from Design-Builder
to Owner.
3.3 Standard
of Care. All services performed by the Design-Builder and its
Subcontractors pursuant to the Construction Documents shall be
performed in accordance with the standard of care and skill
generally accepted in the fuel ethanol industry in the United
States during the relevant time period or in accordance with any of
the practices, methods and acts that in the exercise of reasonable
judgment in light of the facts known at the time the decision was
made, could have been expected to accomplish the desired result at
a reasonable cost consistent with good business practices, safety
and expedition. This standard of care is not intended to be limited
to the optimum practice, method or act to the exclusion of all
others, but rather to be
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acceptable
practices, methods or acts generally accepted in the construction
and design-build standards of the fuel ethanol industry in the
United States. Design-Builder and its Subcontractors shall perform
all construction activities efficiently and with the requisite
expertise, skill, competence, resources and care to satisfy the
requirements of the Contract Documents and all applicable Legal
Requirements. Design-Builder shall at all times exercise complete
and exclusive control over the means, methods, sequences and
techniques of construction.
3.4 Government
Approvals and Permits. Except as identified in Exhibit C
and, with respect to items identified as Owner’s
responsibility, in Exhibit G (which items shall be obtained by
Owner pursuant to Section 4.5), Design-Builder shall obtain
and pay for all necessary permits, approvals, licenses, government
charges and inspection fees required for the prosecution of the
Work by any government or quasi-government entity having
jurisdiction over the Project. Design-Builder shall provide
reasonable assistance to Owner in obtaining those permits,
approvals and licenses that are Owner’s
responsibility.
3.5.1 Design-Builder may subcontract portions of the Work in
accordance with the terms hereof. Any subcontractor employed by
Fagen should be licensed and qualified to perform the Work
consistent with the Construction Documents.
3.5.2 Design-Builder assumes responsibility to Owner for the
proper performance of the Work of Subcontractors and any acts and
omissions in connection with such performance. Nothing in the
Contract Documents is intended or deemed to create any legal or
contractual relationship between Owner and any Subcontractor,
including but not limited to any third-party beneficiary
rights.
3.5.3 Design-Builder shall coordinate the activities of all
of Design-Builder’s Subcontractors. If Owner performs other
work on the Project or at the Site with separate contractors under
Owner’s control, Design-Builder agrees to reasonably
cooperate and coordinate its activities with those separate
contractors so that the Project can be completed in an orderly and
coordinated manner without unreasonable disruption.
3.5.4 Design-Builder shall ensure that each subcontract with
a Subcontractor is assignable to Owner without consent of the
Subcontractor or any other person or entity in the event that
Design-Builder shall be in an uncured default or terminated with
cause under the terms of this Agreement.
3.6
Maintenance of Site. Design-Builder shall keep the Site
reasonably free from debris, trash and construction wastes to
permit Design-Builder to perform its construction services
efficiently, safely and without interfering with the use of
adjacent land areas. Upon Substantial Completion of the Work
Design-Builder shall remove all debris, trash, construction wastes,
materials, equipment, machinery and tools arising from the Work to
permit Owner to occupy the Project for its intended use.
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3.7.1 Design-Builder recognizes the importance of performing
the Work in a safe manner so as to prevent damage, injury or loss
to (i) any individuals at the Site, whether working or
visiting, (ii) the Work, including materials and equipment
incorporated into the Work or stored on-Site or off-Site, and
(iii) any other property at the Site or adjacent thereto.
Design-Builder assumes responsibility for implementing and
monitoring all safety precautions and programs related to the
performance of the Work. Design-Builder shall, prior to commencing
construction, designate a representative (the “ Safety
Representative ”) with the necessary qualifications and
experience to supervise the implementation and monitoring of all
safety precautions and programs related to the Work. Unless
otherwise required by the Contract Documents,
Design-Builder’s Safety Representative shall be an individual
stationed at the Site who may have responsibilities on the Project
in addition to safety. The Safety Representative shall make routine
daily inspections of the Site and shall hold weekly safety meetings
with Design-Builder’s personnel, Subcontractors and others as
applicable.
3.7.2 Design-Builder and Subcontractors shall comply with
all Legal Requirements relating to safety, as well as any
Owner-specific safety requirements set forth in the Contract
Documents; provided, that such Owner-specific requirements do not
violate any applicable Legal Requirement. As promptly as
practicable, Design-Builder will report in writing any
safety-related injury, loss, damage or accident arising from the
Work to Owner’s Representative and, to the extent mandated by
Legal Requirements, to all government or quasi-government
authorities having jurisdiction over safety-related matters
involving the Project or the Work.
3.7.3 Design-Builder’s responsibility for safety under
this Section 3.7 is not intended in any way to relieve
Subcontractors of their own contractual and legal obligations and
responsibility for (i) complying with all Legal Requirements,
including those related to health and safety matters, and
(ii) taking all necessary measures to implement and monitor
all safety precautions and programs to guard against injury,
losses, damages or accidents resulting from their performance of
the Work.
3.8 Submission
of Reports. Design-Builder shall provide Owner with a monthly
informational report substantially in the form of Exhibit F
attached hereto (“ Informational Report
”).
3.9
Training. At a mutually agreed time prior to start-up,
Design-Builder shall provide up to two (2) weeks of training
at a facility designated by ICM (or other location) for all of
Owner’s employees and Owner Operator’s employees
required for the operation and maintenance of the Plant in
accordance with all design specifications therefor contained in the
Contract Documents and necessary in order to maintain the
Performance Guarantee Criteria, including operators, laboratory
personnel, general, plant and maintenance managers. Other personnel
of Owner and Owner Operator may receive such off-Site training by
separate arrangement between Owner and Design-Builder and as time
is available. All training personnel and costs associated with such
training personnel, including labor and all training materials will
be provided to Owner and Owner Operator within the Contract Price
at no additional cost. Owner and Owner Operator will be responsible
for all travel and expenses of their employees and the Owner and
Owner Operator will pay all wages and all other expenses for their
personnel during the training. The training services will include
training on computers, laboratory procedures, field operating
procedures, and overall plant section performance expectations.
Prior
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to the start-up
training, Design-Builder shall provide Owner training manuals and
operating manuals and other documents reasonably necessary for the
start-up process.
4.1.1 Owner shall, throughout the performance of the Work,
cooperate with Design-Builder and perform its responsibilities,
obligations and services in a timely manner to facilitate
Design-Builder’s timely and efficient performance of the Work
and so as not to delay or interfere with Design-Builder’s
performance of its obligations under the Contract
Documents.
4.1.2 Owner shall pay all reasonable costs incurred by
Design-Builder for frost removal so that winter construction can
proceed. Such costs may include, but are not limited to, equipment
costs, equipment rental costs, sheltering costs, special material
costs, fuel costs and associated labor costs. Owner acknowledges
and agrees that such costs are in addition to, and not included in,
the Contract Price, and that the payment of such costs, which shall
be billed on a weekly basis, shall not require the issuance of a
Change Order or the obtaining of any Owner approval prior to the
issuance of invoices for such costs. Except for the costs
contemplated under this Section 4.1.2 or costs related to the
performance of Owner’s responsibilities under this Agreement,
Owner shall have no responsibility for winter construction
costs.
4.2 Furnishing
of Services and Information.
4.2.1 Prior to the issuance of the Notice to Proceed, at its
own cost and expense, Owner shall provide the following items to
Design-Builder for Design-Builder’s information and use and
all of which Design-Builder is entitled to rely upon in performing
the Work:
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(a)
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surveys describing the property,
boundaries, topography and reference points for use during
construction, including existing service and utility
lines;
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(b)
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geotechnical studies describing
subsurface conditions including soil borings, and other surveys
describing other latent or concealed physical conditions at the
Site;
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(c)
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temporary and permanent easements,
zoning and other requirements and encumbrances affecting land use,
or necessary to permit the proper design and construction of the
Project and enable Design-Builder to perform the Work;
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(d)
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A
legal description of the Site;
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(e)
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to
the extent available, as-built and record drawings of any existing
structures at the Site; and
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(f)
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all
environmental studies, reports and impact statements describing the
environmental conditions, including Hazardous Conditions, in
existence at the Site that have been conducted or
performed.
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4.2.2 Owner shall provide to Design-Builder all
Owner’s deliverables under Exhibit C pursuant to
Owner’s Milestones. Such deliverables shall be provided, at
Owner’s own cost and expense, for Design-Builder’s
information and use. Design-Builder is entitled to rely upon such
deliverables in performing the Work.
4.2.3 Owner is responsible for securing and executing all
necessary agreements with adjacent land or property owners that are
necessary to enable Design-Builder to perform the Work and that
have been identified and notified in writing by Design-Builder to
Owner prior to the Effective Date. Owner is further responsible for
all costs, including attorneys’ fees, incurred in securing
these necessary agreements.
4.3 Financial
Information; Cooperation with Lenders; Failure to Obtain Financial
Closing. Design-Builder acknowledges that Owner is seeking
financing for the Project. Design-Builder agrees to cooperate with
Owner in good faith in order to satisfy the reasonable requirements
of Owner’s financing arrangements, including, where
appropriate and reasonable, the execution and delivery of documents
or instruments necessary to accommodate the Financial Closing;
provided, however, that Design-Builder shall not be required to, in
connection with this cooperation obligation or any other obligation
under this Agreement, assist Owner in obtaining any sales tax
rebate or other tax exemptions. Owner agrees to pay all documented
costs incurred by Design-Builder incurred prior to and at Financial
Closing, and thereafter during the term of this Agreement, in
connection with satisfying the requirements of Owners’
financing arrangements including all documented attorney’s
fees. Design-Builder and Owner also acknowledge that the Lenders,
as a condition to providing financing for the Plant, shall require
Owner to provide the Independent Engineer with certain reasonable
participation and review rights with respect to
Design-Builder’s performance of the Work. Design-Builder
acknowledges and agrees that such reasonable participation and
review rights shall consist of the right to (i) enter the Site
and inspect the Work upon reasonable notice to Design-Builder;
(ii) attend all start-up and testing procedures; and
(iii) review and approve such other items for which Owner is
required by Lenders to obtain the concurrence, opinion or a
certificate of the Independent Engineer or the Lenders pursuant to
the Financing Documents which items do not alter the rights or
impose additional obligations on Design-Builder. Nothing in this
Section 4.3 shall be deemed to require Design-Builder to agree
to any amendments to this Agreement that would adversely affect
Design-Builder’s risks, rights or obligations under this
Agreement. Upon Financial Closing, Owner shall promptly provide to
Design-Builder an officer’s certificate certifying that
Financial Closing has occurred and such Owner’s
officer’s certificate shall constitute evidence satisfactory
to Design-Builder that Owner has adequate funds available and
committed to fulfill its obligations under the Contract Documents
for all purposes hereunder. Owner must provide such officer’s
certificate prior to issuing the Notice to Proceed.
4.4
Owner’s Representative. Owner’s Representative, as
set forth in Section 16.1 hereof, shall be responsible for
providing Owner-supplied information and approvals in a timely
manner to permit Design-Builder to fulfill its obligations under
the Contract Documents. Owner’s Representative shall also
provide Design-Builder with prompt notice if it observes any
failure on the part of Design-Builder to fulfill its contractual
obligations, including any errors, omissions or defects in the
performance of the Work. Owner’s Representative shall be
vested with the authority to act on behalf of Owner and
Design-Builder shall be entitled to rely on written communication
from Owner’s Representative with respect to a Project
matter.
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4.5 Government
Approvals and Permits. Owner shall obtain and pay for all
necessary Governmental Approvals required by Law, including
permits, approvals, licenses, government charges and inspection
fees set forth in Exhibit C and, to the extent identified as
Owner’s responsibility, Exhibit G. Owner shall provide
reasonable assistance to Design-Builder in obtaining those permits,
approvals and licenses that are Design-Builder’s
responsibility pursuant to Exhibit G and Section
3.4.
4.6
Owner’s Separate Contractors. Owner is responsible for
all work, including such work listed on Exhibit C, performed
on the Project or at the Site by separate contractors under
Owner’s control. Owner shall contractually require its
separate contractors to cooperate with, and coordinate their
activities so as not to interfere with, Design-Builder in order to
enable Design-Builder to timely complete the Work consistent with
the Contract Documents.
4.7
Security. Owner shall be responsible for Site security
(including fencing, alarm systems, security guarding services and
the like) at all times during the term of this Agreement to prevent
vandalism, theft and danger to the Project, the Site, and
personnel. Owner shall coordinate and supervise ingress and egress
from the Site so as to minimize disruption to the Work.
Ownership of Work Product; Risk
of Loss
5.1 Work
Product. All drawings, specifications, calculations, data,
notes and other materials and documents, including electronic data
furnished by Design-Builder to Owner under this Agreement (“
Work Product ”) shall be instruments of service and
Design-Builder shall retain the ownership and property interests
therein, including the copyrights thereto.
5.2
Owner’s Limited License Upon Payment in Full. Upon
Owner’s payment in full for all Work performed under the
Contract Documents, Design-Builder shall grant Owner a limited
license to use the Work Product in connection with Owner’s
occupancy, operation, maintenance and repair of the Plant.
Design-Builder acknowledges and agrees that the limited license to
use the Work Product granted hereby shall provide Owner sufficient
rights in and to the Work Product as shall be necessary for Owner
to operate and maintain the Plant and shall include any Pass
Through Warranties in connection therewith. Design-Builder shall
provide Owner with a copy of the plans of the Plant, as built, (the
“ As Built Plans ”) conditioned on Owner’s
express understanding that its use of the Work Product and its
acceptance of the As Built Plans is at Owner’s sole risk and
without liability or legal exposure to Design-Builder or anyone
working by or through Design-Builder, including Design Consultants
of any tier (collectively the “ Indemnified Parties
”); provided, however, that any warranties (of equipment or
otherwise) shall remain in effect according to the terms of this
Agreement.
5.2.1 Design-Builder is utilizing certain proprietary
property and information of ICM in the design and construction of
the Project and Design-Builder may incorporate proprietary property
and information of ICM into the Work Product. Owner’s use of
the proprietary property and information of ICM shall be governed
by the terms and provisions of
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the ICM License
Agreement, to be executed by Owner and ICM in connection with the
execution of this Agreement. Owner shall be entitled to use the
Work Product solely for purposes relating to the Plant, but shall
not be entitled to use the Work Product for any other purposes
whatsoever, including without limitation, expansion of the Plant.
Notwithstanding the foregoing sentence, Owner shall be entitled to
use the Work Product for the operation, maintenance and repair of
the plant including the interconnection of, but not the design of,
any future expansions to the Plant. The limited license granted to
Owner under Sections 5.2, 5.3 or 5.4 to use the Work Product shall
be limited by and construed according to the same terms contained
in the ICM License Agreement, attached hereto as Exhibit D and
incorporated herein by reference thereto, except
(i) references in such ICM License Agreement to ICM and
Proprietary Property shall refer to Design-Builder and Work
Product, respectively, (ii) the Laws of the State of Minnesota
shall govern such limited license, and (iii) the dispute
resolution provisions contained in Article 19 hereof shall
apply to any breach or threatened breach of Owner’s duties or
obligations under such limited license, except that Design-Builder
shall have the right to seek injunctive relief in a court of
competent jurisdiction against Owner or its Representatives for any
such breach or threatened breach. This paragraph also applies to
Sections 5.3 and 5.4 below.
5.3
Owner’s Limited License Upon Owner’s Termination for
Convenience or Design-Builder’s Election to Terminate. If
Owner terminates the Project for its convenience as set forth in
Section 15.3 hereof, or if Design-Builder elects to terminate
this Agreement in accordance with Section 15.5, Design-Builder
shall, upon Owner’s payment in full of the amounts due
Design-Builder under this Agreement, grant Owner a limited license
to use the Work Product to complete the Plant and subsequently
occupy, operate, maintain and repair the Plant, subject to the
following:
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(a)
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Use
of the Work Product is at Owner’s sole risk without liability
or legal exposure to any Indemnified Party; provided, however, that
any Pass Through Warranties regarding equipment or express
warranties regarding equipment provided by this Agreement shall
remain in effect according to their terms; and
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(b)
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If
the termination for convenience is by Owner in accordance with
Section 15.3 hereof, or if Design-Builder elects to terminate
this Agreement in accordance with Section 15.5, then Owner
agrees to pay Design-Builder the additional sum of Two Million Five
Hundred Thousand Dollars ($2,500,000.00) as compensation for the
limited right to use the Work Product completed “as is”
on the date of termination in accordance with this
Article 5.
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5.4
Owner’s Limited License Upon Design-Builder’s
Default. If this Agreement is terminated due to
Design-Builder’s default pursuant to Section 15.2 and
(i) it is adjudged that Design-Builder was in default, and
(ii) Owner has fully satisfied all of its obligations under
the Contract Documents through the time of Design-Builder’s
default, then Design-Builder shall grant Owner a limited license to
use the Work Product in connection with Owner’s completion
and occupancy, operation, maintenance and repair of the Plant. This
limited license is conditioned on Owner’s express agreement
that its use of the Work Product is at Owner’s sole risk
without liability or legal exposure to any Indemnified Party;
provided, however, that any Pass Through Warranties regarding
equipment or express warranties regarding equipment
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provided by
this Agreement shall remain in effect according to their terms.
This limited license grants Owner the ability to repair the Plant
at Owner’s discretion.
5.5
Owner’s Indemnification for Use of Work Product. If Owner
uses the Work Product or Plant under any of the circumstances
identified in this Article 5, to the fullest extent allowed by
Law, Owner shall defend, indemnify and hold harmless the
Indemnified Parties from and against any and all claims, damages,
liabilities, losses and expenses, including attorneys’ fees,
arising out of or resulting from the use of the Work Product and
Plant; provided, however, that any Pass Through Warranties
regarding equipment or express warranties regarding equipment
provided by this Agreement shall remain in effect according to
their terms.
5.6 Risk of
Loss. Design-Builder shall have no liability for a physical
loss of or damage to the Work unless such loss or damage is caused
by the willful misconduct or negligence of Design-Builder or
someone acting under its direction or control. Design-Builder shall
not be liable for physical loss of or damage to the Work where such
loss or damage is caused by the willful misconduct or negligence of
Owner’s employees or third parties who are not
Subcontractors. Design-Builder shall have no liability for a
physical loss of or damage to the Work occurring after Final
Completion. Design-Builder shall have no liability for losses or
damages for which insurance coverage under this Agreement is
available to Owner; in such circumstances, any liability for losses
and damages as described in this Section 5.6 shall be limited
to losses or damages which exceed insurance coverage available to
the Owner without the application of any reductions from such
coverages due to deductible, retention, or retrospective
premiums.
Commencement and Completion of
the Project
6.1 Phase I
and Phase II Engineering. Owner has entered into that certain
Phase I and Phase II Engineering Services Agreement dated
January 10, 2006 between Owner and Fagen Engineering, LLC
(“ Fagen Engineering ”) which is attached hereto
as Exhibit L (“ Phase I and Phase II Engineering
Services Agreement ”). The Phase I and Phase II
Engineering Services Agreement provides for Fagen Engineering to
commence work on the Phase I and Phase II engineering for the
Project as set forth therein. Owner has agreed to pay Fagen
Engineering Ninety-two Thousand Five Hundred Dollars ($92,500.00)
for such engineering services pursuant to the terms of that
agreement, the full amount of which shall be included in and
credited to the Contract Price. Notwithstanding the foregoing
sentence, if a Notice to Proceed is not issued pursuant to
Section 6.2, or Financial Closing is not obtained pursuant to
Section 4.3, then no amount paid under the Phase I and Phase
II Engineering Services Agreement shall be refunded to
Owner.
6.2 Notice to
Proceed; Commencement. The Work shall commence within five
(5) Days of Design-Builder’s receipt of Owner’s
written valid notice to proceed (“ Notice to Proceed
”) unless the Parties mutually agree otherwise in writing.
The Parties agree that a valid Owner’s Notice to Proceed
cannot be given until: (1) Owner has title to the real estate
on which the Project will be constructed; (2) the Phase I Site
work required of Owner and a sufficient portion of the Phase II
Site work required of Owner, each as described in Exhibits C and L,
have
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been completed,
at Design-Builder’s reasonable determination, so as to permit
Design-Builder to commence construction, and all relevant redline
drawings for such completed Phase I and Phase II Site work have
been provided by Owner and deemed adequate by Design-Builder;
(3) the air permit(s) and/or other applicable local, state or
federal permits necessary so that construction can begin, as listed
on Exhibit G, have been obtained; (4) Owner has obtained
Financial Closing pursuant to Section 4.3; (5) if
applicable, Owner has executed a sales tax exemption certificate
and provided the same to Design-Builder; (6) Owner has
provided the name of its property/all-risk insurance carrier and
the specific requirements for fire protection; (7) Owner has
provided an insurance certificate or copy of insurance policy
demonstrating that Owner has obtained builder’s risk
insurance pursuant to Section 17.4.3 hereof, and
(8) Design-Builder provides Owner written notification of its
acceptance of the Notice to Proceed which Notice to Proceed shall
not be given prior to January 3, 2007. Owner and
Design-Builder mutually agree that time is of the essence with
respect to the dates and times set forth in the Contract Documents.
Design-Builder must receive a valid Owner’s Notice to Proceed
by April 3, 2007; otherwise, this Agreement may be terminated,
at Design-Builder’s sole option. If Design-Builder chooses to
terminate this Agreement pursuant to its right under the
immediately preceding sentence, then Design-Builder shall have no
further obligations hereunder.
6.2.1 Notice to Proceed shall be delivered by Owner to
Design-Builder pursuant to the notice requirements set forth in
Section 21.7 hereof, with a copy to:
Fagen, Inc.
501 W. Highway 212
P. O. Box 159
Granite Falls, MN 56241
Attention: Becky Dahl
Fax: (320) 564-5190
Within five
(5) Days of receipt by Design-Builder of the Notice to
Proceed, Design-Builder shall deliver to Owner notice of either
acceptance or denial of the Notice to Proceed including the reasons
for rejection, if applicable.
6.3 Project
Start-Up and Testing. Owner shall provide, at Owner’s
cost, equipment, tools, instruments and materials necessary for
Owner to comply with its obligations under Exhibit C, raw
materials, consumables and personnel necessary for start-up and
testing of the Plant, and Design-Builder shall provide supervision,
standard and special test instruments, tools, equipment and
materials required to perform component and equipment checkout and
testing, initial start-up, operations supervision and corrective
maintenance of all permanent Plant equipment within the scope of
the Work. Notwithstanding the foregoing sentence, Design-Builder
shall be responsible for raw materials and consumables to the
extent such amounts provided by Owner are destroyed or damaged (as
opposed to consumed in the ordinary course of start-up and testing)
by Design-Builder or its personnel during start-up and testing.
Design-Builder shall supervise and direct Owner’s employees
and Owner Operator’s personnel who shall participate in the
start-up activities with Design-Builder’s personnel to become
familiar with all aspects of the Plant. Owner and the Independent
Engineer may witness start-up and testing activities. Performance
testing will be conducted in accordance with the provisions of
Section 7.2 hereof.
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6.4
Substantial Completion.
6.4.1 Substantial Completion of the entire Work shall be
achieved no later than Five Hundred Forty-five (545) Days
after the date of the Notice to Proceed, subject to adjustment in
accordance with the Contract Documents hereof (the “
Scheduled Substantial Completion Date ”).
6.4.2 “ Substantial Completion ” shall be
deemed to occur on the date on which the Work is sufficiently
complete so that Owner can occupy and use the Plant for its
intended purposes. Substantial Completion shall be attained at the
point in time when the Plant is ready to grind the first batch of
corn and begin operation for its intended use. No production is
guaranteed on the date of Substantial Completion.
6.4.3 Procedures . Design-Builder shall notify Owner in
writing when it believes Substantial Completion has been achieved
with respect to the Work. Within five (5) Days of
Owner’s receipt of Design-Builder’s notice, Owner and
Design-Builder will jointly inspect such Work to verify that it is
substantially complete in accordance with the requirements of the
Contract Documents. If such Work is deemed substantially complete,
Design-Builder shall prepare and issue a “ Certificate of
Substantial Completion ” for the Work that will set forth
(i) the date of Substantial Completion, (ii) the
remaining items of Work that have to be completed before Final
Payment (“ Punch List ”), (iii) provisions
(to the extent not already provided in this Agreement) establishing
Owner’s and Design-Builder’s responsibility for the
Project’s security, maintenance, utilities and insurance
pending Final Payment, and (iv) an acknowledgment that
warranties with respect to the Work commence on the date of
Substantial Completion, except as may otherwise be noted in the
Certificate of Substantial Completion. Upon Substantial Completion
of the entire Work and satisfaction of the Performance Guarantee
Criteria listed in Exhibit A, Owner shall release to
Design-Builder all retained amounts, less an amount equal to one
hundred and fifty percent (150%) of the reasonable value of all
remaining or incomplete items of Work as noted in the Certificate
of Substantial Completion, and less an amount equal to the value of
any Subcontractor lien waivers not yet obtained.
6.4.4 Early Completion Bonus . If Substantial Completion is
attained within Five Hundred Forty-five (545) Days after the
date of the Notice to Proceed, Owner shall pay Design-Builder at
the time of Final Payment under Section 10.3 hereof an early
completion bonus (“ Early Completion Bonus
”) of Twenty Thousand Dollars ($20,000.00) per Day for each
Day that Substantial Completion occurred in advance of said Five
Hundred Forty-five (545) Days. Owner’s liability for any
Early Completion Bonus under this Section 6.4.4 shall be
capped at and shall not exceed One Million Dollars
($1,000,000).
6.4.5 In all events, payment of said bonus, if applicable,
at the time of Final Payment is subject to release of funds by
senior lender. If senior lender does not allow release of funds at
the time of Final Payment to pay said early completion bonus in
full, any unpaid balance shall be converted to an unsecured
promissory note payable by Owner to Design-Builder, accruing
interest at Ten Percent (10%) per annum. On each anniversary of the
note, any unpaid accrued interest shall be converted to principal
and shall accrue interest as principal thereafter. Owner shall pay
said promissory note as soon as allowed by senior lender; in any
event, the note, plus accrued interest, shall be paid in full
before Owner pays or makes any distributions to or for
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the benefit of
its owners (shareholders, members, partners, etc.). All payments
shall be applied first to accrued interest and then to
principal.
6.5.1 Final Completion of the Work shall be achieved within
ninety (90) Days after the earlier of the actual date of
Substantial Completion or the Scheduled Substantial Completion Date
(the “ Final Completion Date ”).
6.5.2 “ Final Completion ” shall be
achieved when the Owner reasonably determines that the following
conditions have been met:
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(a)
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Substantial Completion has been
achieved;
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(b)
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any
outstanding amounts owed by Design-Builder to Owner have been paid
in full;
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(c)
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the
items identified on the Punch List have been completed by
Design-Builder;
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(d)
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clean-up of the Site has been
completed;
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(e)
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all
permits required to have been obtained by Design-Builder have been
obtained;
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(f)
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the
information in Section 6.5.4 has been provided to
Owner;
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(g)
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release and waiver of all claims and
liens from Design-Builder and Subcontractors have been provided;
and
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(h)
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the
Performance Tests have been successfully completed.
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6.5.3 After receipt of a Final Application for Payment from
Design-Builder, Owner shall make Final Payment in accordance with
Section 10.3, less an amount equal to the value of any
Subcontractor lien waivers not yet obtained.
6.5.4 At the time of submission of its Final Application for
Payment, Design-Builder shall provide the following
information:
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(a)
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an
affidavit that there are no claims, obligations or liens
outstanding or unsatisfied for labor, services, material,
equipment, taxes or other items performed, furnished or incurred
for or in connection with the Work which will in any way affect
Owner’s interests;
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(b)
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a
general release executed by Design-Builder waiving, upon receipt of
final payment by Design-Builder, all claims for payment, additional
compensation, or damages for delay, except those previously made to
Owner in writing and remaining unsettled at the time of Final
Payment provided such general release shall not waive defenses to
claims that may be asserted by Owner after payment or claims
arising after payment;
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(c)
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consent of Design-Builder’s
surety, if any, to Final Payment; and
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(d)
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a
hard copy of the As Buil
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